Privacy Policy

Privacy Policy

UniverSci Press takes privacy very seriously. This privacy policy outlines how we collect, use, share and protect personal data. It applies to all journals, services and websites published or operated by UniverSci Press.

Information We Collect

We collect personal data from users in the following ways:

 Submissions  When you submit a manuscript or serve as a reviewer or editor for one of our journals, we collect your name, email address, affiliation and other information required for the publishing process through our workflow system Kotahi.

 Account Registration – We utilize ORCID for account registrations. We do not collect or have access to usernames or passwords.

 Contact Us Communications  When you contact us via email or online forms, we collect your name, email address and any other information you choose to provide.

 Site Activity  We use cookies and web beacons to collect your IP address, browser type, operating system, referral information and usage information when you visit our sites. This allows us to understand how our websites are being used.

How We Use Personal Data

We use your personal data in the following ways:

 Publishing Process  We use your name, email, affiliation and other necessary information to correspond with you, provide updates on your submission and send you communications related to the journals you are involved with through our workflow system Kotahi.

 Account Management – We utilize ORCID for account management and do not collect or access username/password information.

 Communications  We use your contact information to respond to inquiries, questions or comments you submit to us.

 Site Improvement  We analyze data on site traffic and usage to understand how our websites are being used so we can improve them.

Sharing Personal Data

We do not sell or share your personal data with third parties except:

 With your consent or at your request

 With our subsidiaries or affiliated entities that we control

 With service providers and business partners who assist us in operating our business and websites, on the condition that they agree to comply with this privacy policy

 To comply with legal requirements and cooperate with government authorities as necessary

Legal Basis for Processing Data

How We Protect Personal Data

We take precautions including administrative, technical, and physical measures to safeguard your personal information against loss, theft, and misuse, as well as unauthorized access, disclosure, alteration, and destruction.

Data Retention

We retain personal data for the amount of time necessary to fulfill the purposes outlined in this privacy policy unless a longer retention period is required by law.

Changes to This Policy

We may modify this privacy policy from time to time and will post the updated version here. We encourage you to review this policy periodically.

Contact Us

If you have any questions about this privacy policy or how we process personal data, please contact us at:

UniverSci Press 

2nd Floor College House, 17 King Edwards Road, Ruislip, London, HA4 7AE, United Kingdom

Email: contact@universci.com

Effective Date: January 17, 2024